Top

This Privacy Policy is divided into three parts:

Part I – Information Zoho collects and controls

This part deals with how Zoho collects and uses information about website visitors, potential customers, users of Qntrl, and others who contact Zoho through forms or email addresses published on or linked to Qntrl websites.

Part II – Information that Zoho processes on your behalf

This part deals with how Zoho handles data that you entrust to Zoho when you use Qntrl, or when you share any personal or confidential information with us while requesting customer support.

Part III – General

This part deals with topics that are relevant to both Parts I and II, and other general topics such as Zoho's security commitments and how we will inform you when we change this Privacy Policy.

Part I – Information Zoho collects and controls

What information Zoho collects

We collect information about you only if we need the information for some legitimate purpose. Zoho will have information about you only if (a) you have provided the information yourself, (b) Zoho has automatically collected the information, or (c) Zoho has obtained the information from a third party. Below we describe the various scenarios that fall under each of those three categories and the information collected in each one.

Information that you provide us

i. Account signup :When you sign up for an account to access Qntrl, we ask for information like your name, contact number, email address, company name and country to complete the account signup process. You'll also be required to choose a unique username and a password for accessing the created account. You may also provide us with more information such as your photo, time zone and language, but we don’t require that information to sign up for an account. After signing up, you will have the option of choosing a security question and an answer to the security question — if you provide these, they will be used only while resetting your password.

ii. Event registrations and other form submissions :We record information that you submit when you (i) register for any event, including webinars or seminars, (ii) subscribe to our newsletter or any other mailing list, (iii) submit a form in order to download any product, whitepaper, or other materials, (iv) participate in contests or respond to surveys, or (v) submit a form to request customer support, get a quote or to contact Zoho for any other purpose.

iii. Payment processing :When you buy something from us, we ask you to provide your name, contact information, and credit card information or other payment account information. When you submit your card information, we store the name and address of the cardholder, the expiry date and the last four digits of the credit card number. We do not store the actual credit card number. For quick processing of future payments, if you have given us your approval, we may store your credit card information or other payment information in an encrypted format in the secured servers of our Payment Gateway Service Providers.

iv. Testimonials :When you authorize us to post testimonials about Qntrl on websites, we may include your name and other personal information in the testimonial. You will be given an opportunity to review and approve the testimonial before we post it. If you wish to update or delete your testimonial, you can contact us at privacy@zohocorp.com.

v. Interactions with Zoho :We may record, analyze and use your interactions with us, including email, telephone, and chat conversations with our sales and customer support professionals, for improving our interactions with you and other customers.

Information that we collect automatically

i. Information from browsers, devices and servers :When you visit Qntrl websites, we collect information that web browsers, mobile devices and servers make available, such as the internet protocol address, browser type, language preference, time zone, referring URL, date and time of access, operating system, mobile device manufacturer and mobile network information. We include these in our log files to understand more about visitors to Qntrl websites.

ii. Information from cookies and tracking technologies :We use temporary and permanent cookies to identify users of Qntrl and to enhance user experience. We embed unique identifiers in our downloadable products to track usage of the products. We also use cookies, beacons, tags, scripts, and other similar technologies to identify visitors, track website navigation, gather demographic information about visitors and users, and for targeted visitor and user engagement by tracking your activities on Qntrl websites. We mostly use first-party cookies and do not use third-party cookies or other third-party tracking technologies on Qntrl websites for non-essential or intrusive tracking. You can learn more about the cookies used on Qntrl websites here. You can also learn more about Zoho's stance against non-essential and intrusive third-party cookies and tracking technology here. We also use first-party Local Storage Objects (LSOs) such as HTML5 to store content information and preferences to provide certain features.

iii. Information from application logs and mobile analytics : We collect information about your use of products and features within Qntrl and mobile application from application logs and in-house usage analytics tools, and use it to understand how your use and needs can improve Qntrl. This information includes clicks, scrolls, features accessed, access time and frequency, errors generated, performance data, storage utilized, user settings and configurations, and devices used to access and their locations.

Information that we collect from third parties

i. Signups using federated authentication service providers :You can log in to Qntrl using supported federated authentication service providers such as LinkedIn, Microsoft and Google. These services will authenticate your identity and give you the option to share certain personal information with us, such as your name and email address.

ii. Referrals :If someone has referred Qntrl to you through any of our referral programs, that person may have provided us your name, email address and other personal information. You may contact us at privacy@zohocorp.com to request that we remove your information from our database. If you provide us information about another person, or if another person gives us your information, we will only use that information for the specific reason for which it was provided to us.

iii. Information from our reselling partners and service providers :If you contact any of our Qntrl reselling partners, or otherwise express interest in Qntrl to them, the reselling partner may pass your name, email address, company name and other information to Zoho. If you register for or attend an event that is sponsored by Zoho, the event organizer may share your information with us. Zoho may also receive information about you from review sites if you comment on any review of Qntrl's products and features, and from other third-party service providers that we engage for marketing Qntrl.

iv. Information from social media sites and other publicly available sources :When you provide feedback or reviews about Qntrl, interact or engage with us on marketplaces, review sites or social media sites such as Facebook, Twitter, LinkedIn and Instagram through posts, comments, questions and other interactions, we may collect such publicly available information, including profile information, to allow us to connect with you, improve Qntrl, better understand user reactions and issues, or to reproduce and publish your feedback on Qntrl websites. We must tell you that once collected, this information may remain with us even if you delete it from these sites. Zoho may also add and update information about you, from other publicly available sources.

Purposes for using information

In addition to the purposes mentioned above, we may use your information for the following purposes:

  • To communicate with you (such as through email) about Qntrl, changes to this Privacy Policy, changes to the Terms of Service, or important notices;
  • To keep you posted on new products and features within Qntrl , upcoming events, offers, promotions and other information that we think will be of interest to you;
  • To ask you to participate in surveys, or to solicit feedback on Qntrl;
  • To set up and maintain your account, and to do all other things required for providing our services, such as enabling collaboration,backing up and restoring your data;
  • To understand how users use Qntrl, to monitor and prevent problems, and to improve Qntrl;
  • To provide customer support, and to analyze and improve our interactions with customers;
  • To detect and prevent fraudulent transactions and other illegal activities, to report spam, and to protect the rights and interests of Zoho, Zoho’s users, third parties and the public;
  • To update, expand and analyze our records, identify new customers, and provide products and features within Qntrl that may be of interest to you;
  • To analyze trends, administer Qntrl websites, and track visitor navigations on Qntrl websites to understand what visitors are looking for and to better help them;
  • To monitor and improve marketing campaigns and make suggestions relevant to the user.

Legal bases for collecting and using information

Legal processing bases applicable to Zoho : If you are an individual from the European Economic Area (EEA), our legal basis for information collection and use depends on the personal information concerned and the context in which we collect it. Most of our information collection and processing activities are typically based on (i) contractual necessity, (ii) one or more legitimate interests of Zoho or a third party that are not overridden by your data protection interests, or (iii) your consent. Sometimes, we may be legally required to collect your information, or may need your personal information to protect your vital interests or those of another person.

Withdrawal of consent :Where we rely on your consent as the legal basis, you have the right to withdraw your consent at any time, but this will not affect any processing that has already taken place.

Legitimate interests notice :Where we rely on legitimate interests as the legal basis and those legitimate interests are not specified above, we will clearly explain to you what those legitimate interests are at the time that we collect your information.

Your choice in information use

Opt out of non-essential electronic communications :You may opt out of receiving newsletters and other non-essential messages by using the ‘unsubscribe’ function included in all such messages. However, you will continue to receive essential notices and emails such as account notification emails (password change, renewal reminders, etc.), security incident alerts, security and privacy update notifications, and essential transactional and payment related emails.

Disable cookies :You can disable browser cookies before visiting Qntrl websites. However, if you do so, you may not be able to use certain features of the websites properly.

Optional information :You can choose not to provide optional profile information such as your photo. You can also delete or change your optional profile information. You can always choose not to fill in non-mandatory fields when you submit any form linked to Qntrl websites.

Who we share your information with

All Zoho group entities listed here have access to the information covered in Part I. We do not sell any personal information. We share your information only in the ways that are described in this Privacy Policy, and only with parties who adopt appropriate confidentiality and security measures.

Employees and independent contractors : Employees and independent contractors of relevant Zoho group entities have access to the information covered in Part I on a need-to-know basis. We require all employees and independent contractors of Zoho group entities to follow this Privacy Policy for personal information that we share with them.

Third-party service providers :We may need to share your personal information and aggregated or de-identified information with third-party service providers that we engage, such as marketing and advertising partners, event organizers, web analytics providers and payment processors. These service providers are authorized to use your personal information only as necessary to provide these services to us.

Reselling partners :We may share your personal information with our authorized reselling partners in your region, solely for the purpose of contacting you about Qntrl. We will give you an option to opt out of continuing to work with that partner.

Marketplace application developers :When you install or purchase any application developed using Qntrl's APIs that is posted on Qntrl ’s online marketplace, your name and email address will be shared with the developer of the application, so they may engage with you directly as the provider of that application or service. Zoho does not control the use of your personal information by the developers, which will be based on their own privacy policies.

Other cases :Other scenarios in which we may share the same information covered under Parts I and II are described in Part III.

Your rights with respect to information we hold about you as a controller

If you are in the European Economic Area (EEA), you have the following rights with respect to information that Zoho holds about you. Zoho undertakes to provide you the same rights no matter where you choose to live.

Right to access : You have the right to access (and obtain a copy of, if required) the categories of personal information that we hold about you, including the information's source, purpose and period of processing, and the persons to whom the information is shared

Right to rectification : You have the right to update the information we hold about you or to rectify any inaccuracies. Based on the purpose for which we use your information, you can instruct us to add supplemental information about you in our database.

Right to erasure : You have the right to request that we delete your personal information in certain circumstances, such as when it is no longer necessary for the purpose for which it was originally collected.

Right to restriction of processing : You may also have the right to request to restrict the use of your information in certain circumstances, such as when you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Right to data portability : You have the right to transfer your information to a third party in a structured, commonly used and machine-readable format, in circumstances where the information is processed with your consent or by automated means.

Right to object : You have the right to object to the use of your information in certain circumstances, such as the use of your personal information for direct marketing.

Right to complain :You have the right to complain to the appropriate supervisory authority if you have any grievance against the way we collect, use or share your information. This right may not be available to you if there is no supervisory authority dealing with data protection in your country.

Retention of information

We retain your personal information for as long as it is required for the purposes stated in this Privacy Policy. Sometimes, we may retain your information for longer periods as permitted or required by law, such as to maintain suppression lists, prevent abuse, if required in connection with a legal claim or proceeding, to enforce our agreements, for tax, accounting, or to comply with other legal obligations. When we no longer have a legitimate need to process your information, we will delete or anonymize your information from our active databases. We will also securely store the information and isolate it from further processing on backup discs until deletion is possible.

Part II – Information that Zoho processes on your behalf

Information entrusted to Zoho and purpose

Information provided in connection with Qntrl : You may entrust information that you or your organization (“you”) control, to Zoho in connection with use of Qntrl or for requesting technical support for Qntrl. This includes information regarding your customers, your employees or your vendors that you hold in the capacity of data controller or data that you hold and use on behalf of another person for a specific purpose, such as a customer to whom you provide services (if you are a processor). The data may either be stored on our servers when you use Qntrl, or transferred or shared to us as part of a request for technical support or other services.

Information from mobile devices : When you elect to allow it, Qntrl mobile application has access to the camera, photo library, and microphone on your mobile device. Our application requires such access to provide its services. You may disable the mobile application's access to this information at any time by editing the settings on your mobile device. The data stored on your mobile device will be used in the context of the mobile application, and transferred to and associated with your account in the corresponding services (in which case the data will be stored on our servers) or products (in which case the data will remain with you unless you share it with us).

(All the information entrusted to Zoho is collectively termed “service data”)

Ownership and control of your service data

We recognize that you own your service data. We provide you complete control of your service data by providing you the ability to (i) access your service data, (ii) share your service data through supported third-party integrations, and (iii) request export or deletion of your service data.

How we use service data

We process your service data when you provide us instructions through the various orcestrations that you set up within Qntrl . For example, when you automate your employee onboarding process using Qntrl information such as the name and address of the candidate will be used to send updates about the job ; and when you automate your marketing campaign process, the email addresses of the persons on your mailing list will be used for sending the emails.

Push notifications

If you have enabled notification on our desktop and mobile applications, we will push notifications through a push notification provider such as Apple Push Notification Service, Google Cloud Messaging or Windows Push Notification Services. You can manage your push notification preferences or deactivate these notifications by turning off notifications in the application or device settings.

Who we share service data with

Zoho group and third party sub-processors : In order to provide services and technical support for our products, the contracting entity within the Zoho group engages other group entities and third parties .

Employees and independent contractors : You can provide access to your service data to our employees and individuals who are independent contractors of the Zoho group entities involved in providing the services (collectively our “employees”) so that they can (i) identify, analyze and resolve errors or (ii) build workflows according to your requirements. We ensure that access by our employees to your service data is restricted to specific individuals, and is logged and audited. Our employees will also have access to data that you knowingly share with us for technical support or to import data into Qntrl. We communicate our privacy and security guidelines to our employees and strictly enforce privacy safeguards within the Zoho group.

Collaborators and other users : Qntrl allows you to collaborate with other users or third parties. Initiating collaboration may enable other collaborators to view some or all of your profile information. For example, when you post a comment on a card, your name and profile picture will be displayed next to your comments to allow your collaborators to know that you have posted those comments .

Third-party integrations you have enabled : Qntrl supports integrations with third-party products and services. If you choose to enable any third-party integrations, you may be allowing the third party to access your service data and personal information about you. We encourage you to review the privacy practices of the third-party services and products before you enable integrations with them.

Other cases : Other scenarios in which we may share information that are common to information covered under Parts I and II are described in Part III.

Retention of information

We hold the data in your account as long as you choose to use Qntrl. Once you terminate your Zoho user account, your data will eventually get deleted from active database during the next clean-up that occurs once in 6 months. The data deleted from active database will be deleted from backups after 3 months.

Data subject requests

If you are from the European Economic Area and you believe that we store, use or process your information on behalf of one of our customers, please contact the customer if you would like to access, rectify, erase, restrict or object to processing, or export your personal data. We will extend our support to our customer in responding to your request within a reasonable timeframe.

Part III – General

Children’s personal information

Qntrl is not directed to individuals under 16. Zoho does not knowingly collect personal information from children who are under 16 years of age for its own purposes. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you believe that a child under 16 years has provided personal information to us, please write to privacy@zohocorp.com with the details, and we will take the necessary steps to delete the information we hold about that child.However, using Qntrl, you can collect information about individuals who may be children. If you process information relating to children, you acknowledge and agree that you will be responsible for complying with the applicable laws and regulations related to protection of such personal information.

How secure is your information

At Zoho, we take data security very seriously. That's why we have gotten certified for industry standards mentioned here. We have taken steps to implement appropriate administrative, technical & physical safeguards to prevent unauthorized access, use, modification, disclosure or destruction of the information you entrust to us. If you have any concerns regarding the security of your data, we encourage you to check our Security Policy or write to us at security@zohocorp.com with any questions.

Data Protection Officer

We have appointed a Data Protection Officer to oversee our management of your personal information in accordance with this Privacy Policy. If you have any questions or concerns about our privacy practices with respect to your personal information, you can reach out to our Data Protection Officer by sending an email to dpo@zohocorp.com or by writing to: Data Protection Officer, Zoho Corporation BV, Beneluxlaan 4B, 3527 HT Utrecht, The Netherlands.

Locations and international transfers

We share your personal information and service data within the Zoho Group and with third parties engaged by Zoho Group for the purposes described above. By accessing or using Qntrl or otherwise providing personal information or service data to us, you understand that the processing, transfer, and storage of your personal information or Service Data will happen within the United States of America, the European Economic Area (EEA) and other countries where Zoho operates. Such transfers are subject to appropriate data protection agreements such as a group company agreement that is based on EU Commission’s Model Contractual Clauses for data processing activities to which GDPR applies.You can write to legal@zohocorp.com for obtaining a copy of the agreements on the basis of which we transfer your data within Zoho Group and with the third parties engaged by us.

Data processing addendum

To enable you to be compliant with your data protection obligations, we are prepared to sign an appropriate Data Processing Addendum (DPA). You can request a DPA from Zoho by completing this form. Once we get your request, we'll forward the DPA to you for your signature.

Automation and Artificial Intelligence

In order to provide enhanced productivity and predictive capabilities to our users, we employ a variety of technologies such as regex parsing, template matching, artificial intelligence and machine learning. In keeping with Zoho's promise not to exploit your data in a way that is not respectful of your privacy and confidentiality expectations, we make only the following limited use of service data for these technologies: (i) using anonymized crops of service data to improve accuracy of the algorithms; and (ii) using your organization's data for developing models specific for your organization. Our automation and artificial intelligence technologies are mostly powered by our own organization's data such as internal communications, communications with customers and internal documents as well as free and paid external sources.

Do Not Track (DNT) requests

Some internet browsers have enabled 'Do Not Track' (DNT) features, which send out a signal (called the DNT signal) to the websites that you visit indicating that you don't wish to be tracked. Currently, there is no standard that governs what websites can or should do when they receive these signals. For now, we do not take action in response to these signals.

External links on Qntrl websites

Some pages of Qntrl websites may contain links to websites that are not linked to this Privacy Policy. If you submit your personal information to any of these third-party sites, your personal information is governed by their privacy policies. As a safety measure, we recommend that you not share any personal information with these third parties unless you've checked their privacy policies and assured yourself of their privacy practices.

Blogs and forums

We offer publicly accessible blogs and forums on Qntrl website. Please be aware that any information you provide on these blogs and forums may be used to contact you with unsolicited messages. We urge you to be cautious in disclosing personal information in our blogs and forums. Zoho is not responsible for the personal information you elect to disclose publicly. Your posts and certain profile information may remain even after you terminate your account with Zoho. To request the removal of your information from our blogs and forums, you can contact us at privacy@zohocorp.com.

Social media widgets

Qntrl websites include social media widgets such as Facebook "like" buttons and Twitter "tweet" buttons that let you share articles and other information. These widgets may collect information such as your IP address and the pages you navigate in the website, and may set a cookie to enable the widgets to function properly. Your interactions with these widgets are governed by the privacy policies of the companies providing them.

Disclosures in compliance with legal obligations

We may be required by law to preserve or disclose your personal information and service data to comply with any applicable law, regulation, legal process or governmental request, including to meet national security requirements.

Enforcement of our rights

We may disclose personal information and service data to a third party if we believe that such disclosure is necessary for preventing fraud, spam filtering, investigating any suspected illegal activity, enforcing our agreements or policies, or protecting the safety of our users.

Business Transfers

We do not intend to sell our business. However, in the unlikely event that we sell our business or get acquired or merged, we will ensure that the acquiring entity is legally bound to honor our commitments to you. We will notify you via email or through a prominent notice on Qntrl website of any change in ownership or in the uses of your personal information and service data. We will also notify you about any choices you may have regarding your personal information and service data.

Compliance with this Privacy Policy

We make every effort, including periodic reviews, to ensure that personal information you provide is used in conformity with this Privacy Policy. If you have any concerns about our adherence to this Privacy Policy or the manner in which your personal information is used, kindly write to us privacy@zohocorp.com. We'll contact you, and if required, coordinate with the appropriate regulatory authorities to effectively address your concerns.

Notification of changes

We may modify the Privacy Policy at any time, upon notifying you through a service announcement or by sending an email to your primary email address. If we make significant changes to the Privacy Policy that affect your rights, you will be provided with at least 30 days' advance notice of the changes by email to your primary email address. However, if you have not verified your email address, you may miss important notifications that we send through email. If you think that the updated Privacy Policy affects your rights with respect to your use of our products or services, you may terminate your use by sending us an email within 30 days. Your continued use after the effective date of changes to the Privacy Policy will be deemed to be your agreement to the modified Privacy Policy. You will not receive email notification of minor changes to the Privacy Policy. If you are concerned about how your personal information is used, you should check back at https://www.qntrl.com/privacy.html periodically.